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WARN Notice - Sample Letter

A WARN Notice should include the following information:

  1. Company name and address of the layoff site
  2. Company contact person and phone number
  3. Type of layoff (i.e., permanent or temporary)
  4. Date of first separation and subsequent layoff dates
  5. Job titles affected and number of employees affected in each category
  6. Information about “bumping rights” and severance packages
  7. Union representation including name of union and name of representative
  8. A brief explanation of the reasons for layoff
  9. WARN notices should be emailed as a PDF to the Louisiana Workforce Commission at least 60 days prior to the layoff date, email submissions will result in a receipt confirmation, email submission is preferred. If email submission is not possible, the mailing address is, P.O. Box 94094/Baton Rouge, LA 70804-9094

Sample WARN Letter


Louisiana Workforce Commission
Business Service Unit
Attention: Patrick Smith
State Rapid Response Coordinator

RE: Notice of Mass Layoff

This notice is being provided to you pursuant to the Worker Adjustment and Retraining Notification Act of 1988, which requires employers to give official notice to certain government units or officials of a pending mass layoff.

Earlier this year, xxxxxx Corporation determined that there was excess capacity within its xxxxxx business. The Company carefully analyzed this situation and its available options, and it is with regret that I must report to you that the company has decided to substantially reduce its operations at the xxxxxxx Plant. As a result, we anticipate that we will permanently lay off approximately xxx employees over the next six months, beginning as early as xxxxxxxxxxxxxx.  Affected positions consist of the following:

Unit/Dept. Position Affected
xxxxxxxxxx xxxxxxxxxx
xxxxxxxxxx xxxxxxxxxx

Salaried Positions Support Positions
xxxxxxxxxx xxxxxxxxxx
xxxxxxxxxx xxxxxxxxxx

Except for hourly bargaining employees whose bumping rights are governed by seniority provisions contained in the bargaining agreement, employees do not have bumping rights. The plant's hourly bargaining employees are represented by xxxxxx Union. The representative of this union is xxxxxxxxxxxxxxxxxxx.  His address is xxxxxxxxxxxxxxxxxx, xxxxxxxxxxxx, LA xxxxx.

The Company intends to offer severance benefits and transition programs (including outplacement services) to affected employees. It is our hope that these programs will lessen the impact of the mass layoff on individual employees and on the community as a whole. Should you have any questions, please call me at (xxx) xxx-xxxxx.