Wage & Tax Reporting Services
Employers and representatives are able to submit and pay tax reports online through our secure login. Completing a report online is done in steps:
Instruction Manual for LWC Online Wage & Tax Reporting Services
1. Submit Wages - Login to Wage Reporting to submit wages. Verify your records before submitting your wages to LWC. After you have uploaded your file or manually submitted your wages, LWC will send your submission to our processing server to calculate the rest of the tax report. Once we have processed your file, LWC will send you an email notifying you that your report is ready to review in Tax Services (this process typically takes <5 minutes; processing time will vary based on the volume of reports being submitted).
Which format should I choose to submit my wages?
I am an Employer...
I am an Agent...
I am an Agent with LWC Verified/Linked Employer Access...
2. Amend a Report - Amendments to Quarterly Wage Reports may be submitted online if these conditions are met.
Click for conditions...
3. Review Report - Login to Tax Services to review your reports. Once you have logged in, select 'View Wage Reports' from our Employer Services menu to review your report. Please make sure to verify the amounts shown; if there are any concerns please contact our UI Tax Unit at (225)342-2927.
4. Make a Payment - Login to Tax Services to make a payment. You may choose to pay online using EFT or mail a check. If you have prior unpaid quarters, you may have a Lump Sum option available which will allow you to pay multiple quarters in one payment.
- Wage Reporting - Login to Wage Reporting to submit your quarterly wages, or amend a Quarterly Wage Report that was filed online and meets the conditions listed in 2 above.
- Tax Services - Login to Tax Services to View Wage Reports, Make a Payment, View Payments, View Benefit Charges, View Tax Rate Notices, perform Agent Maintenance, update your User Login, or Review your Employer Information.
- LASTARS - Login to LASTARS to establish a UI Employer Account Number.
Electronic Filing Required by Law
R.S. 23:1531.1, effective June 22, 2007, requires employers to file wage and tax reports electronically. Employers reporting 100 or more employees MUST file electronically after Jan. 31, 2012. ALL employers will be required to file electronically for reports due after Jan. 31, 2014. An employer may apply for a waiver from online filing with the LWC executive director.
Online Filing Features
- Ability to file securely at any time from any internet-enabled computer.
- Can submit in Social Security Administration's MMREF format using LWC's fixed file specifications.
- Can submit wage records using LWC's Excel template format (save file as csv to upload).
- Agents can file for multiple employers in a single fixed file upload.
- Employers reporting less than 100 employees have the option to manually enter employee information, with the employee name and Social Security number securely stored for easy updating each quarter.
- Excess wages per employee automatically calculated.
- Tax computed for filers, which saves time and ensures accuracy of amount due. Filers receive email notification when taxes are computed.
- Electronic payment option provides faster updating of wage and tax information.
- Can view and print current and prior reports that were filed online.
- Online Amendment of Quarterly Reports that meet certain conditions.
How to Get Started
- Must have an unemployment tax employer account number (EAN), also called a state identification number (SID) and a federal identification number(FEIN). If you do not have an EAN, you can apply for an EAN online.
- You will need to establish a User Login ID and password to access the Wage Reporting and Tax Services sections. Keep your User Login ID and password available for ready access.
- Your computer must have the following in order to use our online services:
- Internet Explorer version 6.5 or above
- Allow cookies
Wage and tax reports are due within 30 days after the end of the quarter being reported. For online filers, payment can be done through electronic payment (preferred) or by check. Payment by check must include pre-filled payment voucher printed from LWC online services.
Payments made after the due date will be assessed interest and penalty charges, per R.S. 23:1543(A).
Penalties Possible for Late, Improper Wage Report Submissions
Wage reports submitted in an improper format and/or missing Social Security numbers are not acceptable. R.S.23:1538(A) authorizes the LWC to assess penalties for failure to submit timely, accurate and complete quarterly wage and tax reports in the manner approved by the Program Administrator. Penalties start at 5 percent of the total amount due for the quarter or $25, whichever is greater, if the failure is for 30 days or less. For each additional 30-day period that the failure continues, an additional penalty will be assessed equaling 5 percent of the total amount due for the quarter or $25, whichever is greater. Total penalty cannot exceed 25 percent of the amount due for the quarter or $125, whichever is greater.
Check out our FAQs from employers about taxes.