FAQs > Workforce Development > Training Providers FAQs

Frequently Asked Questions From Training Providers About Customized Training

  1. Is there a limit to how much Administrative Costs the training provider can request on the application?
  2. Is there a limit to how much Administrative Costs can be expended on each invoice?
  3. Can equipment be purchased from the grant?
  4. Under what circumstances will facility rental be allowed?
  5. Since total contract reimbursements cannot exceed 90% of the total grant amount until the performance objectives stated in the contract have been met, what happens if the performance objectives are not met?
  6. What is the process in order to receive reimbursement for expenditures?
  7. What types of documentation will LWC require on each of the participants?
  8. How often must I report this information?
  9. Under what conditions can a contract be amended?
  10. Are there time limitations when contract amendments can be requested?
  11. What if the employer or training provider wants to make a change in the budget?

  1. Is there a limit to how much Administrative Costs the training provider can request on the application?

    A total of 10% of the total program costs requested will automatically be calculated and added to the total funding requested.

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  2. Is there a limit to how much Administrative Costs can be expended on each invoice?

    Cumulative administrative costs expenditures shall not exceed 10% of total cumulative program costs expended, rather than the total amount allocated under the grant. Administrative costs must be proportionate to the total program expenditures and thereby in line with progressive program performance. Upon receipt of each invoice, LWC will reimburse only those expenditures within the 10% limit. It is the responsibility of training provider Coordinators to ensure that this limit is not exceeded.

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  3. Can equipment be purchased from the grant?

    Yes but only for public training providers.

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  4. Under what circumstances will facility rental be allowed?

    If the training provider and the employer do not have space available, additional space may be obtained, if the cost is reasonable.

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  5. Since total contract reimbursements cannot exceed 90% of the total grant amount until the performance objectives stated in the contract have been met, what happens if the performance objectives are not met?

    LWC will conduct a review to determine what portions of the objectives were not met and the reason that the objectives were not met. Based on the findings, LWC will determine whether any or all of the additional 10% of the total grant amount should be awarded.

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  6. What is the process in order to receive reimbursement for expenditures?

    The primary training provider must submit an approved LWC invoice form, along with supporting documentation, to LWC's IWTP Unit. Amounts are not to exceed the approved line item budget cost categories specified in the approved application unless a re-budgeting request has been received and appropriate approvals have been obtained. The request will be processed and forwarded to LWC's Fiscal Unit for reimbursement.

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  7. What types of documentation will LWC require on each of the participants?

    Name, address, SS#, title, hourly wage before and after training, hours trained to-date, status of training (in progress, completed, failed to complete), and whether or not training resulted in job retention (if applicable).

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  8. How often must I report this information?

    Quarterly Reports must be submitted for each calendar quarter (March 31, June 30, September 30, and December 31) and are due 15 calendar days after each quarter.

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  9. Under what conditions can a contract be amended?

    To change the total obligation amount (increases and decreases), to extend the contract ending date, and to make substantial changes to the services to be provided. Amendments to contracts must be signed by all parties and approved by LWC.

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  10. Are there time limitations when contract amendments can be requested?

    Yes. No amendment will be allowed during the last 90 calendar days prior to the contract ending date. No changes to the performance objectives in the contract will be allowed during the last 180 calendar days prior to the original contract ending date.

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  11. What if the employer or training provider wants to make a change in the budget?

    Requests for changes to budget items may be submitted for prior approval to the appropriate Program Advisor. Moving funds from one cost category to another requires the submission of a revision request. The appropriate forms to request revisions and amendments can be found on the IWTP website.

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